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Data Protection

(Guild Annual Report 2000 page 8)

The Data Protection Act 1998, which came into force on 1 March 2000, applies to the processing of personal data, whether held on a computer or in a manual filing system. It replaces the Data Protection Act 1984 and will affect all bellringing societies. Ringing Guilds and Associations will need to ask every member whether they object to personal data relating to them being held by the Guild, and if any member objects, their data would have to be removed. It is therefore clear that membership lists which are augmented or amended on an ongoing basis, mailing lists, and information prepared for an annual report or a web site (for example, including lists of names and addresses under tower or branch names) will all be affected. There is a possibility that peal records will also be covered - particularly peal records contained in a Guild Report, where the names in the peal records may be cross-referred to names and addresses elsewhere in the Report.

For the Guild to comply with the requirements of the Data Protection Act 1998, everyone associated with it; members, tower correspondents etc., will be asked to complete and return a declaration of consent which will be issued through their Branch Secretary. If an individual is happy for certain data to be published but not other data (for example, and individual may be happy for his email address to be published on a web site, but not his address or telephone number), any such restrictions to the consent should be specified by the individual at the time of signing the declaration of consent.

Please see the Central Council Guidelines on the Data Protection Act 1998 for further details.

If you need to update your information, or have mislaid the original form, please click here to download a replacement.

Please print and complete it, and then return it to your Branch Secretary.